Bookkeeping, Accounting, and Auditing Clerk Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Bookkeeping, Accounting, and Auditing Clerk is Also Know as
In different settings, Bookkeeping, Accounting, and Auditing Clerk is titled as
- Account Clerk
- Accounting Assistant
- Accounting Associate
- Accounting Clerk
- Accounting Specialist
- Accounting Technician
- Accounts Payable Clerk
- Accounts Payable Specialist
- Accounts Payables Clerk
- Accounts Receivable Clerk
Education and Training of Bookkeeping, Accounting, and Auditing Clerk
Bookkeeping, Accounting, and Auditing Clerk is categorized in Job Zone Three: Medium Preparation Needed
Experience Required for Bookkeeping, Accounting, and Auditing Clerk
Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Education Required for Bookkeeping, Accounting, and Auditing Clerk
Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Degrees Related to Bookkeeping, Accounting, and Auditing Clerk
- Bachelor in Accounting Technology/Technician and Bookkeeping
- Associate Degree Courses in Accounting Technology/Technician and Bookkeeping
- Masters Degree Courses in Accounting Technology/Technician and Bookkeeping
Training Required for Bookkeeping, Accounting, and Auditing Clerk
Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Related Ocuupations
Some Ocuupations related to Bookkeeping, Accounting, and Auditing Clerk in different industries are
- Billing and Posting Clerks
- Payroll and Timekeeping Clerks
- Brokerage Clerks
- Credit Authorizers, Checkers, and Clerks
- Office Clerks, General
- Tellers
- Loan Interviewers and Clerks
- File Clerks
- Insurance Claims and Policy Processing Clerks
- New Accounts Clerks
- Accountants and Auditors
- Statistical Assistants
- Financial Managers
- Tax Examiners and Collectors, and Revenue Agents
- Credit Analysts
- Tax Preparers
- Bill and Account Collectors
- Correspondence Clerks
- Securities, Commodities, and Financial Services Sales Agents
- Loan Officers
What Do Bookkeeping, Accounting, and Auditing Clerk do?
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Operate computers programmed with accounting software to record, store, and analyze information.
- Comply with federal, state, and company policies, procedures, and regulations.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Code documents according to company procedures.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
- Reconcile or note and report discrepancies found in records.
- Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
- Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
- Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Receive, record, and bank cash, checks, and vouchers.
- Calculate and prepare checks for utilities, taxes, and other payments.
- Compare computer printouts to manually maintained journals to determine if they match.
- Reconcile records of bank transactions.
- Prepare trial balances of books.
- Monitor status of loans and accounts to ensure that payments are up to date.
- Transfer details from separate journals to general ledgers or data processing sheets.
- Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
- Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
- Match order forms with invoices, and record the necessary information.
- Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
- Maintain inventory records.
- Perform personal bookkeeping services.
- Compute deductions for income and social security taxes.
- Prepare purchase orders and expense reports.
- Prepare and process payroll information.
Qualities of Good Bookkeeping, Accounting, and Auditing Clerk
- Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Comprehension: The ability to read and understand information and ideas presented in writing.
- Near Vision: The ability to see details at close range (within a few feet of the observer).
- Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
- Written Expression: The ability to communicate information and ideas in writing so others will understand.
- Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
- Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
- Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.
- Speech Recognition: The ability to identify and understand the speech of another person.
- Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Category Flexibility: The ability to generate or use different sets of rules for combining or grouping things in different ways.
- Speech Clarity: The ability to speak clearly so others can understand you.
- Selective Attention: The ability to concentrate on a task over a period of time without being distracted.
- Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
- Perceptual Speed: The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
- Flexibility of Closure: The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
- Far Vision: The ability to see details at a distance.
- Finger Dexterity: The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
- Memorization: The ability to remember information such as words, numbers, pictures, and procedures.
- Speed of Closure: The ability to quickly make sense of, combine, and organize information into meaningful patterns.
- Fluency of Ideas: The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
- Arm-Hand Steadiness: The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
- Time Sharing: The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- Visualization: The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.
- Manual Dexterity: The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.
- Control Precision: The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions.
- Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
- Auditory Attention: The ability to focus on a single source of sound in the presence of other distracting sounds.
- Hearing Sensitivity: The ability to detect or tell the differences between sounds that vary in pitch and loudness.
- Trunk Strength: The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without "giving out" or fatiguing.
- Visual Color Discrimination: The ability to match or detect differences between colors, including shades of color and brightness.
- Wrist-Finger Speed: The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
- Dynamic Strength: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue.
- Sound Localization: The ability to tell the direction from which a sound originated.
- Glare Sensitivity: The ability to see objects in the presence of a glare or bright lighting.
- Depth Perception: The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object.
- Peripheral Vision: The ability to see objects or movement of objects to one's side when the eyes are looking ahead.
- Night Vision: The ability to see under low-light conditions.
- Spatial Orientation: The ability to know your location in relation to the environment or to know where other objects are in relation to you.
- Gross Body Equilibrium: The ability to keep or regain your body balance or stay upright when in an unstable position.
- Gross Body Coordination: The ability to coordinate the movement of your arms, legs, and torso together when the whole body is in motion.
- Dynamic Flexibility: The ability to quickly and repeatedly bend, stretch, twist, or reach out with your body, arms, and/or legs.
- Extent Flexibility: The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.
- Stamina: The ability to exert yourself physically over long periods of time without getting winded or out of breath.
- Explosive Strength: The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
- Static Strength: The ability to exert maximum muscle force to lift, push, pull, or carry objects.
- Speed of Limb Movement: The ability to quickly move the arms and legs.
- Reaction Time: The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
- Rate Control: The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene.
- Response Orientation: The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part.
- Multilimb Coordination: The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
Tools Used by Bookkeeping, Accounting, and Auditing Clerk
- 10-key calculators
- Desktop computers
- Financial calculators
- Image scanners
- Ledger sheets
- Notebook computers
- Receipt books
Technology Skills required for Bookkeeping, Accounting, and Auditing Clerk
- Accounting software
- Accounts payable software
- Accounts receivable software
- Accurate NXG
- AcornSystems Corporate Performance Management
- ACS Technologies ACS Financial Suite
- Act!
- Activant Solutions Activant Prophet 21
- AdaptaSoft CyberPay
- Adobe Acrobat
- ADP Pay eXpert
- ADP Workforce Now
- Advanced Management Systems Software for Wineries
- American HealthTech Financial
- AMS Services AMS Sagitta
- Asset management software
- ATX Total Accounting Office
- ATX Total Engagement Office
- Auditing software
- AuditWare financial reporting and auditing software
- Automation Counselors municiPAL
- Best MIP Fund Accounting
- Blackbaud The Financial Edge
- Blackbaud The Raiser's Edge
- BLS Software Invoice!
- Business performance management BPM software
- Cartesis ES Magnitude
- CCIS AccountAbility
- ComputerEase construction accounting software
- Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System
- Cost accounting software
- Customer information control system CICS
- CYMA IV Accounting for Windows
- Data entry software
- Database software
- Delphi Technology
- Document management system software
- Dropbox
- Epic Systems
- FaceTime
- Fifth Walk BillingTracker
- FileMaker Pro
- Financial compliance software
- Financial reporting software
- Financial statement software
- FlexiFinancials FlexiLedger
- Fund accounting software
- General ledger software
- Google Docs
- Google Drive
- HCSS HeavyBid
- HCSS HeavyJob
- Healthcare common procedure coding system HCPCS
- Heron CrossTie General Ledger
- HMS
- Human resource management software HRMS
- IBM Cognos Impromptu
- IBM Notes
- Infor Global Solutions Starbuilder
- Intrax ProcedureNet
- Intuit QuickBooks
- Iron Mountain Accutrac records management software
- LexisNexis
- Medical condition coding software
- Medical procedure coding software
- MEDITECH software
- MethodWare ProAudit Advisor
- Microsoft Access
- Microsoft Dynamics
- Microsoft Dynamics GP
- Microsoft Excel
- Microsoft Exchange
- Microsoft Internet Explorer
- Microsoft Office software
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Project
- Microsoft Publisher
- Microsoft SharePoint
- Microsoft Windows
- Microsoft Word
- NetSuite ERP
- New Millennium Communications Genesis Accounting
- OmniRIM Records Management Suite
- Oracle Database
- Oracle E-Business Suite Financials
- Oracle Fusion Applications
- Oracle Hyperion
- Oracle JD Edwards EnterpriseOne
- Oracle PeopleSoft
- Oracle PeopleSoft Financials
- Paisley AutoAudit
- Paisley Cardmap
- Paisley Focus Control Assurance
- Paisley IssueTrack
- Paisley RiskNavigator
- Payroll software
- Pentana audit work system PAWS
- PROPHIX Enterprise
- Quicken
- Records management software
- Roundtable Software Advantage Accounting System
- RSM McGladrey Advanced Practice Solutions Paperless Audit
- RSM McGladrey Auditor Assistant
- Sage 100 Contractor
- Sage 100 ERP
- Sage 50 Accounting
- Sage EDP Payroll Tax
- SAP Business Objects
- SAP BusinessObjects Data Integrator
- SAP Crystal Reports
- SAP software
- Skype
- Softrax Revenue Management
- Spreadsheet software
- Tax software
- Tumbleweed SecureTransport
- UA Business Software Professional Edition
- Word processing software
- Yardi software