Word Processors and Typist Use word processor, computer, or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.
Word Processors and Typist is Also Know as
In different settings, Word Processors and Typist is titled as
- Clerk Specialist
- Clerk Typist
- Keyboard Specialist
- Office Technician
- Stenographer
- Typist
- Word Processor
Education and Training of Word Processors and Typist
Word Processors and Typist is categorized in Job Zone Two: Some Preparation Needed
Experience Required for Word Processors and Typist
Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Education Required for Word Processors and Typist
These occupations usually require a high school diploma.
Degrees Related to Word Processors and Typist
- Bachelor in Word Processing
- Associate Degree Courses in Word Processing
- Masters Degree Courses in Word Processing
- Bachelor in General Office Occupations and Clerical Services
- Associate Degree Courses in General Office Occupations and Clerical Services
- Masters Degree Courses in General Office Occupations and Clerical Services
Training Required for Word Processors and Typist
Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
Related Ocuupations
Some Ocuupations related to Word Processors and Typist in different industries are
- Data Entry Keyers
- Medical Transcriptionists
- File Clerks
- Office Clerks, General
- Court Reporters and Simultaneous Captioners
- Proofreaders and Copy Markers
- Office Machine Operators, Except Computer
- Bookkeeping, Accounting, and Auditing Clerks
- Document Management Specialists
- Receptionists and Information Clerks
- Billing and Posting Clerks
- Statistical Assistants
- Switchboard Operators, Including Answering Service
- Medical Records Specialists
- Correspondence Clerks
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Payroll and Timekeeping Clerks
- Legal Secretaries and Administrative Assistants
- Mail Clerks and Mail Machine Operators, Except Postal Service
- Medical Secretaries and Administrative Assistants
What Do Word Processors and Typist do?
- Check completed work for spelling, grammar, punctuation, and format.
- Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
- Gather, register, and arrange the material to be typed, following instructions.
- Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.
- File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
- Print and make copies of work.
- Keep records of work performed.
- Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
- Collate pages of reports and other documents.
- Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
- Reformat documents, moving paragraphs or columns.
- Search for specific sets of stored, typed characters to make changes.
- Adjust settings for format, page layout, line spacing, and other style requirements.
- Address envelopes or prepare envelope labels, using typewriter or computer.
- Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
- Transmit work electronically to other locations.
- Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
- Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
- Transcribe stenotyped notes of court proceedings.
- Manage schedules and set dates, times, and locations for meetings and appointments.
Qualities of Good Word Processors and Typist
- Near Vision: The ability to see details at close range (within a few feet of the observer).
- Written Comprehension: The ability to read and understand information and ideas presented in writing.
- Speech Recognition: The ability to identify and understand the speech of another person.
- Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Expression: The ability to communicate information and ideas in writing so others will understand.
- Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
- Wrist-Finger Speed: The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
- Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Speech Clarity: The ability to speak clearly so others can understand you.
- Finger Dexterity: The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
- Perceptual Speed: The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
- Category Flexibility: The ability to generate or use different sets of rules for combining or grouping things in different ways.
- Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
- Selective Attention: The ability to concentrate on a task over a period of time without being distracted.
- Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
- Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Flexibility of Closure: The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
- Visualization: The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.
- Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
- Far Vision: The ability to see details at a distance.
- Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.
- Speed of Closure: The ability to quickly make sense of, combine, and organize information into meaningful patterns.
- Time Sharing: The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- Auditory Attention: The ability to focus on a single source of sound in the presence of other distracting sounds.
- Manual Dexterity: The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.
- Fluency of Ideas: The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
- Trunk Strength: The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without "giving out" or fatiguing.
- Memorization: The ability to remember information such as words, numbers, pictures, and procedures.
- Control Precision: The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions.
- Arm-Hand Steadiness: The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
- Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
- Visual Color Discrimination: The ability to match or detect differences between colors, including shades of color and brightness.
- Hearing Sensitivity: The ability to detect or tell the differences between sounds that vary in pitch and loudness.
- Dynamic Strength: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue.
- Depth Perception: The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object.
- Response Orientation: The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part.
- Multilimb Coordination: The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
- Gross Body Equilibrium: The ability to keep or regain your body balance or stay upright when in an unstable position.
- Sound Localization: The ability to tell the direction from which a sound originated.
- Spatial Orientation: The ability to know your location in relation to the environment or to know where other objects are in relation to you.
- Glare Sensitivity: The ability to see objects in the presence of a glare or bright lighting.
- Peripheral Vision: The ability to see objects or movement of objects to one's side when the eyes are looking ahead.
- Night Vision: The ability to see under low-light conditions.
- Rate Control: The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene.
- Gross Body Coordination: The ability to coordinate the movement of your arms, legs, and torso together when the whole body is in motion.
- Dynamic Flexibility: The ability to quickly and repeatedly bend, stretch, twist, or reach out with your body, arms, and/or legs.
- Extent Flexibility: The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.
- Stamina: The ability to exert yourself physically over long periods of time without getting winded or out of breath.
- Explosive Strength: The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
- Static Strength: The ability to exert maximum muscle force to lift, push, pull, or carry objects.
- Speed of Limb Movement: The ability to quickly move the arms and legs.
- Reaction Time: The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
Tools Used by Word Processors and Typist
- Copy machines
- Desktop calculators
- Electric typewriters
- Laser facsimile machines
- Paper shredders
- Personal computers
- Postage marking machines
- Postage meters
Technology Skills required for Word Processors and Typist
- Act!
- Adobe Acrobat
- Blackbaud CRM
- Corel WordPerfect Office Suite
- FileMaker Pro
- Google Workspace software
- IBM Notes
- Intuit QuickBooks
- Microsoft Access
- Microsoft Excel
- Microsoft Office software
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Publisher
- Microsoft SharePoint
- Microsoft Visio
- Microsoft Word
- Oracle PeopleSoft
- Oracle Siebel CRM
- SAP software
- SRSsoft SRS EHR