Human Resources Assistants, Except Payroll and Timekeeping Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Human Resources Assistants, Except Payroll and Timekeeping is Also Know as
In different settings, Human Resources Assistants, Except Payroll and Timekeeping is titled as
- Human Resources Administrative Assistant (HR Administrative Assistant)
- Human Resources Assistant (HR Assistant)
- Human Resources Associate (HR Associate)
- Personnel Clerk
Education and Training of Human Resources Assistants, Except Payroll and Timekeeping
Human Resources Assistants, Except Payroll and Timekeeping is categorized in Job Zone Three: Medium Preparation Needed
Experience Required for Human Resources Assistants, Except Payroll and Timekeeping
Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Education Required for Human Resources Assistants, Except Payroll and Timekeeping
Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Degrees Related to Human Resources Assistants, Except Payroll and Timekeeping
- Bachelor in Administrative Assistant and Secretarial Science,
- Associate Degree Courses in Administrative Assistant and Secretarial Science,
- Masters Degree Courses in Administrative Assistant and Secretarial Science,
- Bachelor in Business/Office Automation/Technology/Data Entry
- Associate Degree Courses in Business/Office Automation/Technology/Data Entry
- Masters Degree Courses in Business/Office Automation/Technology/Data Entry
- Bachelor in Human Resources Management/Personnel Administratio
- Associate Degree Courses in Human Resources Management/Personnel Administratio
- Masters Degree Courses in Human Resources Management/Personnel Administratio
- Bachelor in Human Resources Management and Services, Other
- Associate Degree Courses in Human Resources Management and Services, Other
- Masters Degree Courses in Human Resources Management and Services, Other
Training Required for Human Resources Assistants, Except Payroll and Timekeeping
Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Related Ocuupations
Some Ocuupations related to Human Resources Assistants, Except Payroll and Timekeeping in different industries are
- Human Resources Specialists
- Payroll and Timekeeping Clerks
- Human Resources Managers
- Eligibility Interviewers, Government Programs
- Compensation, Benefits, and Job Analysis Specialists
- First-Line Supervisors of Office and Administrative Support Workers
- Administrative Services Managers
- Executive Secretaries and Executive Administrative Assistants
- Compensation and Benefits Managers
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Management Analysts
- Health Information Technologists and Medical Registrars
- Office Clerks, General
- Interviewers, Except Eligibility and Loan
- Social and Community Service Managers
- Medical Secretaries and Administrative Assistants
- First-Line Supervisors of Non-Retail Sales Workers
- Medical Records Specialists
- Receptionists and Information Clerks
- Labor Relations Specialists
What Do Human Resources Assistants, Except Payroll and Timekeeping do?
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
- Process and review employment applications to evaluate qualifications or eligibility of applicants.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
- Examine employee files to answer inquiries and provide information for personnel actions.
- Gather personnel records from other departments or employees.
- Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
- Interview job applicants to obtain and verify information used to screen and evaluate them.
- Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
- Compile and prepare reports and documents pertaining to personnel activities.
- Inform job applicants of their acceptance or rejection of employment.
- Select applicants meeting specified job requirements and refer them to hiring personnel.
- Arrange for in-house and external training activities.
- Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
- Provide assistance in administering employee benefit programs and worker's compensation plans.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
- Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Prepare and set up for new employee orientations.
Qualities of Good Human Resources Assistants, Except Payroll and Timekeeping
- Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
- Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Comprehension: The ability to read and understand information and ideas presented in writing.
- Speech Clarity: The ability to speak clearly so others can understand you.
- Written Expression: The ability to communicate information and ideas in writing so others will understand.
- Near Vision: The ability to see details at close range (within a few feet of the observer).
- Speech Recognition: The ability to identify and understand the speech of another person.
- Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
- Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
- Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Category Flexibility: The ability to generate or use different sets of rules for combining or grouping things in different ways.
- Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Fluency of Ideas: The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
- Far Vision: The ability to see details at a distance.
- Flexibility of Closure: The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
- Time Sharing: The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- Selective Attention: The ability to concentrate on a task over a period of time without being distracted.
- Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
- Perceptual Speed: The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
- Speed of Closure: The ability to quickly make sense of, combine, and organize information into meaningful patterns.
- Memorization: The ability to remember information such as words, numbers, pictures, and procedures.
- Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
- Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.
- Visualization: The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.
- Auditory Attention: The ability to focus on a single source of sound in the presence of other distracting sounds.
- Finger Dexterity: The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
- Hearing Sensitivity: The ability to detect or tell the differences between sounds that vary in pitch and loudness.
- Visual Color Discrimination: The ability to match or detect differences between colors, including shades of color and brightness.
- Trunk Strength: The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without "giving out" or fatiguing.
- Wrist-Finger Speed: The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
- Dynamic Strength: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue.
- Depth Perception: The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object.
- Gross Body Equilibrium: The ability to keep or regain your body balance or stay upright when in an unstable position.
- Stamina: The ability to exert yourself physically over long periods of time without getting winded or out of breath.
- Night Vision: The ability to see under low-light conditions.
- Peripheral Vision: The ability to see objects or movement of objects to one's side when the eyes are looking ahead.
- Glare Sensitivity: The ability to see objects in the presence of a glare or bright lighting.
- Sound Localization: The ability to tell the direction from which a sound originated.
- Gross Body Coordination: The ability to coordinate the movement of your arms, legs, and torso together when the whole body is in motion.
- Dynamic Flexibility: The ability to quickly and repeatedly bend, stretch, twist, or reach out with your body, arms, and/or legs.
- Extent Flexibility: The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.
- Explosive Strength: The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
- Static Strength: The ability to exert maximum muscle force to lift, push, pull, or carry objects.
- Speed of Limb Movement: The ability to quickly move the arms and legs.
- Reaction Time: The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
- Rate Control: The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene.
- Response Orientation: The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part.
- Multilimb Coordination: The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
- Control Precision: The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions.
- Manual Dexterity: The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.
- Arm-Hand Steadiness: The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
- Spatial Orientation: The ability to know your location in relation to the environment or to know where other objects are in relation to you.
Tools Used by Human Resources Assistants, Except Payroll and Timekeeping
- 10-key calculators
- Desktop computers
- Document binding equipment
- Laser facsimile machines
- Mainframe computers
- Personal computers
- Photocopiers
- Photocopying equipment
- Scanners
Technology Skills required for Human Resources Assistants, Except Payroll and Timekeeping
- ADP Enterprise HR
- ADP Workforce Now
- Blackboard Learn
- Blackboard Learning System
- Calendar and scheduling software
- Corel WordPerfect Office Suite
- Database software
- Document management system software
- Email software
- Employee performance management system
- Employee self-service software
- Enterprise resource planning ERP software
- FileMaker Pro
- Google Calendar
- Google Docs
- Human resource information system (HRIS)
- Human resource management software HRMS
- Learning management system LMS
- Microsoft Access
- Microsoft Excel
- Microsoft Internet Explorer
- Microsoft Office software
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Publisher
- Microsoft SharePoint
- Microsoft Visio
- Microsoft Word
- Oracle HRIS
- Oracle PeopleSoft
- Oracle PeopleSoft Enterprise Employee Self-Service
- Oracle PeopleSoft Enterprise Human Resources
- Oracle Self-Service Human Resources
- Oracle Taleo
- SAP ERP
- Scanning software
- Ultimate Software UltiPro Workplace
- Word processing software
- Workscape HR Service Center